In the second panel of the day, Karen Burgess, Senior Adviser, Compliance Inspections, Examinations for the U.S. Securities and Exchange Commission (SEC), discussed common
AML deficiencies that surface during broker-dealer examinations.
These are:
- Policies, procedures not approved by senior management, in writing
- No independent audit
- CIP deficiencies
- Suspicious activity detecting, reporting deficiencies
- Lack of SAR documentation
- No training of key employees
- Lack of correspondent account certification
- No OFAC screening, old accounts, third-party wire transfers
In fiscal year 2005, the SEC conducted 2,200 AML examinations in which 41 percent of firms examined by self-regulatory organizations and 58 percent examined by the SEC had AML deficiencies, Burgess said.
But by keeping some things in mind, you can improve those deficiencies, according to Stephen Gannis, Chief AML and U.S. Sanctions Officer at Fidelity Investments in Boston. Gannis discussed five elements to keep in mind:
1. Interpretation - The #1 rule is to come in with a command of the regulations and a command of your own business, said Gannis.
2. Coordination and impact of examines in different business units - You won't be able to produce AML information for regulators if you don't work with other business units. A compliance department can't answer AML questions alone.
3. Relationship of independent testing - Look at the test, at the results, and follow up.
4. Enhancement - Programs are constantly evolving. It's important to think about examintations and constant improvement.
5.
Empathy toward your examiner - It's a "tremendous asset."